April minutes

Whitman Conservation District –Board of Supervisors Meeting

Thursday, April 10, 2014          7:15 p.m.             USDA Conference Room, Colfax, WA

 

The meeting of the Whitman Conservation District was brought to order at 7:15 p.m. by David Lange, Chair.

Representing a quorum, present was:

 

Supervisors:    Cory Aeschliman, Rhod McIntosh, Jan Turney and Walter Riley.

 

District Staff:   Nancy Hoobler

Accountant:    Brandy Wigen

Commission Representative: Ray Ledgerwood

NRCS Representative: NA

 

Guests: Sally Oulsey (Gazette), Kim Weerts (WCCA), John Pearson.

Guest Speakers:  Kim Weerts reported on Whitman Cattlemen’s Association activities.

 

 

Minutes:

The minutes of the March 13, 2014 meeting was reviewed, amendments made and accepted.

Walter Riley moved to approve the March 13, 2014 minutes, Rhod McIntosh seconded, motion passed with amendments, none opposed and none abstained from voting. 

The minutes of the March 11, 2014 working meeting were reviewed and accepted.

Jan Turney moved to approve the March 11, 2014 meeting minutes as presented, Walter Riley seconded, motion passed, none opposed and none abstained from voting.

 

Financial Report:

Checks numbered 5913-5926 along with 2 electronic payments were approved and signed for a total of $16,356.07 including payroll.

US Checking account balances at 4/10/14 is $52,483.27

Sterling Money Market balance is $71,182.96

Sterling Checking balance is $328.85

Jan Turney moved to accept the April financial report, Walter Riley seconded, motion passed, none opposed and none abstained from voting.

Jan Turney reviewed and explained each account to the other supervisors.  Brandy reported on the vouchering process, explained the changes in how the treasures report will be different in future meeting minutes. Brandy created an expense page for each Supervisor to review and sign.

Supervisors Report:

Walter Riley:  Went to a meeting concerning water quality in Otis Orchards, Spokane.  The group Science First talked about the over allocation of water rights and in stream flows.   Walter said he was impressed with the group and plans on becoming a member. 

David Lange: Went through the burn permitting process.

Jan Turney reported she made two afghans to donate to the WADE auction and scholarship events.

Cory Aeschliman: Been on a tractor seeding.

Rhod McIntosh: Attended two Five Star meetings

 

Correspondence/District News:

Information about the Conservation Commission meeting and tour, National Watershed Coalition membership renewal (no action), Ag Forestry letter, and Palouse Conservation Workshop time, place and date was presented to the Board.

 

Coordinator Report:

In March talked to 57 producers about livestock and soil concerns; attended last Direct Seed Breakfast for the season; attended Women in Ag Conference, made two site visits: Schlomer and Gordon; wrote one precession farming cost share plan for Luft’s; worked on the 5 year plan, the annual plan, schedule 22 and the Audit and Good Governance forms; wrote 24 burn permits; looked into a Cocking shrub watering project, ordered shrubs for student plantings in May, visited WSU surplus for office equipment, submitted a scholarship form for WADE; researched who to contact to do Cultural Resource checks; researched grant options through BPA, Pheasants Forever and The Rocky Mountain Elk Foundation; members from the 4 Whitman County Districts met; Invited Fish and Wildlife to talk at next meeting, set up a meeting with Alex McGregor.

Old Business:

  • Office relocation:  Move date will be the first rainy day in April if the lease is signed.  Jan asked about renters insurance on section 11 in the lease.  Nancy will email Marc about needing the extra insurance to cover office equipment.  Ray explained that Endruis is a risk pool organization.  Other changes discussed: need to add Lessor is responsible to provide wireless network, discussion on rent amount per month and how it is paid by direct payment, Jan and John Pearson discussed changes in the lease, security deposit will not be required, signed lease will be good till end of December, 2014.  In year 2015 lease will be from month to month, leaser required to give 6 months’ notice if moving.  Board gave Chairperson David Lange authority to sign the lease with John Pearson in front of a Notary.

Rhod McIntosh moved to accept the lease, Walter Riley seconded, motion passed, none opposed and none abstained from voting.

  • Ray discussed the Election Revision Report; if the Board has strong feelings about the election process, they should let the Commission know their opinions.  Kim Weerts explained the 9 election options; Ray gave further explanation on the history of the reasoning between elected and appointed positions.  The Board suggested option 2 should be used and include term limits.
  • April 23 & 24 is a All District meeting in Ellensburg, Wa.  The meeting will center on the Budget Development process and how monies should be allocated.

Jan Turney moved to send Nancy to the meeting, Walter Riley seconded, motion passed, none opposed and no abstained from voting.

  • Ray reported that Nancy’s name was on the list to attend the Conservation Planning Course in June.
  • Surplus items must be sold through the closed bid process, must advertise in the paper under the Legal section and state what the minimum bid will be. Oil seed crusher minimum bid will be $10,000.00, the two ATV’s minimum bid will be $1,000.00 each, and the refrigerator traitor will be $4,000.00.  Bids must be received by May 8th at 4 PM and will be opened at the May 8th Board meeting at 7pm.  The Board directed Nancy to call LaCrosse FFA instructor to see if they would be interested in taking the weather station. 

Cory Aeschliman moved to set the minimum surplus items bid, date and times to receive and open bids, Jan Turney second, none opposed and none abstained from voting.

  • Cost Share: Heaton’s and Luft’s cost share forms and bills were approved and signed.
  • Computer Back up system: table till next meeting.
  • Disclosure Request Procedure & Policy: Reviewed the examples from Snohomish Conservation District.  Ray explained that Legislation was passed keeping conservation plan contents confidential.  But cost share amounts were open public information.

 Jan Turney moved to adopt the example with changes to show Whitman Conservation District, Cory Aeschliman second, none opposed and none abstained from voting.

 

New Business:

 

  • Keys to NRCS office to be turned in when move is completed.
  • MOU’s: Need a check box for producer’s to mark indicating they were not asking for cost share.  An ending date should be included.  Suggested to redo the form and discuss at next meeting.
  • SE Area Meeting: tabled until May 8th meeting.

 

Agency Reports:

NRCS- Rich Edmund reported the first EQIP signup cutoff was January 17 for Palouse Local Work Group funds and Statewide Beginning and Socially Disadvantaged Farmer farmers, and the High Tunnel, Organic and Energy had a March 21 signup cutoff.  There are about 100 EQIP applications so far.  The Conservation Stewardship Program signup for 2014 closed with less than a dozen applications.  Under the new Farm Bill CSP applicants will see the bar raised on resource treatment to get a contract.  We are nearing selection of the Resource Conservationist position in Whitman County and also the Soil Conservationist position in Spokane County.  The Palouse Local Work Group met April 3 in Spokane, and set 2015 priorities for the programs and funds they have a say over.

 

WSCC-Ray Ledgerwood gave important date reminders, discussed the legislative budget proposals, livestock TA and Firewise not included in any budget.  For complete review of report see Ray’s District Operations Quick Notes.

 

 The next Board meeting will be on May 8, 2014 at 7:00 p.m. at 601 N Main, Colfax, WA.

 

There being no further business Cory Aeschliman motioned and Jan Turney seconded to adjourn the meeting at 10:45 p.m., motion passed, none opposed and none abstained from voting.

 

 

Motion Recap:

  • Walter Riley moved to approve the March 13, 2014 minutes, Rhod McIntosh seconded, motion passed with amendments, none opposed and none abstained from voting. 
  • Jan Turney moved to approve the March 11, 2014 meeting minutes as presented, Walter Riley seconded, motion passed, none opposed and none abstained from voting.
  • Jan Turney moved to accept the April financial report, Walter Riley seconded, motion passed, none opposed and none abstained from voting.
  • Rhod McIntosh moved to accept the lease, Walter Riley seconded, motion passed, none opposed and none abstained from voting.
  • Jan Turney moved to send Nancy to the meeting, Walter Riley seconded, motion passed, none opposed and no abstained from voting.
  • Cory Aeschliman moved to set the minimum surplus items bid, date and times to receive and open bids, Jan Turney second, none opposed and none abstained from voting.
  • Jan Turney moved to adopt the example with changes to show Whitman Conservation District, Cory Aeschliman second, none opposed and none abstained from voting.
  • Cory Aeschliman motioned and Jan Turney seconded to adjourn the meeting at 10:45 p.m., motion passed, none opposed and none abstained from voting.

 

Respectfully Submitted by:

 

________________________________                        _______________________________

Nancy Hoobler, Natural Resource Coordinator                     David Lange, Chair

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