July Minutes

Whitman Conservation District –Board of Supervisors Meeting

Thursday,   July 16, 2015     7:15 p.m.   601 N Main #A,  Colfax, WA

 

The meeting of the Whitman Conservation District was brought to order at 7:09 p.m. by David Lange, Chair. 

A quorum was present:

 

Supervisors:  Cory Aeschliman & Rhod McIntosh   

 

District Staff:   Nancy Hoobler

Accountant:   Brandy Wigen

Commission Representative:  NA

NRCS Representative: Rich Edlund

 

Guests:  Bryan Jones, Benjamin Derrick and Sarah Arnesen

Guest Speaker:  Benjamin Derrick updated the board on the status of the Greater Palouse Meat Producers; everything is contingent on a design plan and contract.

Minutes:

The minutes of the May meeting were reviewed and amended to show the month of April instead of May for minutes and financial dates.

Rhod McIntosh moved to approve the May 21,2015 minutes, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

The minutes for the June meeting were reviewed.

Cory Aeschliman moved to approve, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

 

 

Financial Report:

 

The Treasurer’s Report for June 11, 2015 was reviewed. Expense sheet for June; Checks numbered 6119-6132, including payroll, 1 void check (6132) and 3 EFT were reviewed totaling $23,311.12.

Cory Aeschliman moved to approve the June’s financial report, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Treasurer’s report for May 14, 2015 was approved due to not having a quorum at the June meeting.

Cory Aeschliman move to approve the May’s financial report, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Rhod motioned to approve paying the August bills since there will not be an August meeting, Cory Aeschliman seconded, motion passes, none opposed and none abstained from voting.

 

Supervisors Report:

Walter Riley: NA

David Lange: NA

Cory Aeschliman: Been on a combine for 3 weeks.

Rhod McIntosh:  Went on the NACD tour and dinner at Colton. Jack Fields (Washington Cattlemen) gave an excellent talk, a couple hundred people on the tour, representatives from the Direct Seed Association spoke, was a discussion on grazing CRP.

 

Correspondence/District News:  A Thank You was received from LaCrosse City librarian (Tami Schwartz) thanking for the pollinator presentation given by Nancy at the Summer Reading Program; WSU Extension report on variety testing SW Winter Wheat Trial in Dusty; information from the Commission on Supervisor Leadership Development; letter of appreciation from Mark Clark to David Lange for serving on the District Board and a re-election as supervisor until May, 2018; WACD 2015 awards: Forestry Notes; email from NSAC concerning Conservation Options Communicated to CRP Contract Holders; Over the Wire letter from Jim Church, U of I Extension tips on surviving drought.

 

 

Natural Resources Coordinator Report:

Balanced spread sheet for burn permits so check could be issued to DOE Burn Team; attended WADE conference; presented Pollinator class to LaCrosse library students (18 attended ages 2 and up) attended Salmon Recovery Board tour on Penawawa Creek, attended RCPP meeting & generated practice list; talked with 5 livestock producers about livestock water projects; assisted Fish & Wildlife with a wildlife project on Hwy 26, Alkali Flat Creek paper work; reported that someone is using District phone number in a scam from IRS; thanked the board for the days off to enjoy grandsons visit.

 

 Old Business:

  • New Supervisor: Was discussed at the Commission meeting this afternoon.
  • Alkali Flat Creek project update: talked to three out of four producers who got letters, the letters have been responded too.  Producers are deciding what they want to do.
  • RCPP Grant update: met to decide on ranking sheet questions.
  • SRFB project tour and update: the Board met Reed and Nancy at the bottom of Penawawa Creek to look at where the proposed project was going to be done.  Board was very interested in area history and supportive of project.  Someone from WCD will need to attend the next meeting to answer questions/concerns the board might have.

Rhod motioned for the WCD to sponsor the Penawawa project submitted to the Snake River Salmon Recovery Board, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Rhod McIntosh motioned for Nancy to attend the next Snake River Salmon Recovery Board meeting to answer questions/concerns, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • Old Printers: advertise to surplus the three printers; Laser printer for $10, Brother Printers for $50, HP for $40. Advertise on Facebook, Palouse Ads and at WSU.

Rhod McIntosh moved to sell the three printers for stated amounts, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • MOU with DOE:  Board directed Nancy to investigate options.
  • Supervisor Attendance by phone: Nancy handed out a Resolution No. 16-2 she typed out using examples that Bill Eller, Commission Regional Manager, had emailed.

Cory Aeschliman moved to accept Resolution No. 16-2 as District policy to participate at meetings by phone call,  Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

  • Cost Share Resolution: Resolution was presented to Board stating cost share rates for 2016; Livestock is 75%-25% and soils is 50%-50%, needs to be signed and sent to Commission.

Rhod McIntosh moved to approve the cost share percentages, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting. 

  • SARE Grant information; Grant application is due December 2, 2015, need producers to participate in a grazing crop green up project.  David Lange, Rhod McIntosh, Bryan Jones and Cory Aeschliman all expressed interest.  WSU Extension person has offered to help write the grant.
  • Women In Ag planning meeting:  Nancy will be attending this meeting with Emily (NRCS) to start the planning process for next year.
  • Duty Changes for Board members & signatures:  Chair: Cory Aeschliman, Vice-Chair: Rhod McIntosh; Auditor: David Lange; Secretary: Walter Riley;

David Lange moved to accept Cory Aeschliman as incoming Board Chair, Rhod McIntosh seconded, motion carried, none opposed and none abstained from voting.

Rhod moved to accept David Lange as Auditor, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

David Lange motioned to accept Rhod McIntosh as Vice-Chair, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

Rhod McIntosh motioned to accept Walter Riley as Secretary, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

 

 

New Business:

  • Title Change: Nancy discussed with the Board about changing her title to District Manager from Natural Resource Coordinator.

Cory Aeschliman moved to change Nancy’s title to District Manager, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

  • Annual Report Form: Nancy asked for suggestions as to what project the Board would like to have highlighted on the form.  Board suggested using the Alkali Flat Creek monitoring project.
  • 2 new RCPP grants and 1 City Grant:  The Okanogan Conservation District is submitting a Soil Health grant and asked if WCD would be interested.  Need a small amount of match to be a partner.  Also, WA Fish & Wildlife is writing a RCPP proposal for riparian restoration and would like some matching funds.  Nancy reported she declined this request because the District was out of match funds.  Also, the City of Colfax asked for a letter of support for a grant they were writing to acquire funds to repair recreation facilities in the city.  Nancy reported she wrote a letter of support on behalf of the District and sent it in.

Rhod McIntosh motioned to become a partner with Okanogan RCPP proposal and to budget $5000 as match, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

  • Schedule for the September County Fair:

Cory Aeschliman motioned to approve Nancy working at the fair in September, Rhod McIntosh seconded, motion carried, none opposed and none abstained from voting.

  • Pickup repairs: Nancy reported that the brake light stays on in the pickup; she took it to Jim’s Service to get checked.  Dan said it was the component that went bad and the brakes work fine.  Should not be a danger to drive as long as driver is careful.  The component is very expensive to replace.  Board suggested just watch it.
  • Procedure Policy to reflect travel reimbursements: Board advised to research and report back.
  • Technical & Professional Development Workgroup (TPDS): Nancy explained this is a group of District employees trying to create a procedure that helps District employees to be recognized as professional planners.  This group is small and needs help getting started.  Nancy would like to be involved.

David Lange motioned to approve Nancy being involved with the TPDS group, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

  • Palouse Basin Water Summits: Nancy explained what the summit was about and asked about attending the conference which will be held in Pullman.

Rhod McIntosh motioned to approve Nancy attending the Water Summit, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

  • MOU with Palouse CD: Rhod suggested having Nancy submit an MOU to Palouse CD for Rhod since she is working with him on a monitoring project.
  • CREP contracts:  Nancy explained there are three filter strip contracts in WCD that are rolling over into the CREP program.  The strips need to be checked, FSA sent them to the office, but Brian Cochran (Commission CREP Coordinator) asked her to put them on hold.  Brian didn’t feel there was enough money in the budget to cover the cost of the field work and writing the plan.  He is checking to see if they can all be sent back and have NRCS do the work this year.  Then next year he will include the costs in the CREP budget.
  • Policy Coordination Meeting with the Commission in Ellensburg:  Someone should attend, be two nights in a motel, possibly one meal and travel and employees time, each District will be reimbursed $500 to help with expenses.

Cory Aeschliman moved for Nancy to attend, Rhod McIntosh seconded, motion carried, none opposed and none abstained from voting.

 

 

 Agency Reports:

NRCS- Rich Edlund: new intern in Spokane to work in Spokane and Whitman Counties, EQIP 2016 sign up has been pushed back to October; possible to sign up for Direct Seed under EQIP even if a producers has already been direct seeding; CSP dollar value has reduced by 75%, EQIP might be a better program then CSP; CRP life span is only 15 years except for along streams, wetlands and highly erodible/steep slopes, Internal change, 3 year planning; RCPP has been put into motion-whole farm plans.

WSCC- Ray Ledgerwood sent the WSCC District Operations Quick Notes.

 

 The next regular Board meeting will be September 10, 2015 at 7:00 p.m. at the District office in Colfax.  

 

There being no further business, the meeting adjourned at 10:45pm for executive session.

Meeting reconvened at 10:50 pm.

Rhod McIntosh moved to vote Bryan Jones in as new supervisor, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting. 

Rhod McIntosh moved to adjourn the meeting, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

There being no further business, the meeting adjourned at 10:50 p.m.

 

Motion Recap:

Rhod McIntosh moved to approve the May 21,2015 minutes, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman moved to approve, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman moved to approve the June’s financial report, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman move to approve the May’s financial report, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Rhod motioned to approve paying the August bills since there will not be an August meeting, Cory Aeschliman seconded, motion passes, none opposed and none abstained from voting.

Rhod motioned for the WCD to sponsor the Penawawa project submitted to the Snake River Salmon Recovery Board, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Rhod McIntosh motioned for Nancy to attend the next Snake River Salmon Recovery Board meeting to answer questions/concerns, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Rhod McIntosh moved to sell the three printers for stated amounts, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman moved to accept Resolution No. 16-2 as District policy to participate at meetings by phone call,  Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Rhod McIntosh moved to approve the cost share percentages, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting. 

David Lange moved to accept Cory Aeschliman as incoming Board Chair, Rhod McIntosh seconded, motion carried, none opposed and none abstained from voting.

Rhod moved to accept David Lange as Auditor, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

David Lange motioned to accept Rhod McIntosh as Vice-Chair, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

Rhod McIntosh motioned to accept Walter Riley as Secretary, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

Cory Aeschliman moved to change Nancy’s title to District Manager, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Rhod McIntosh motioned to become a partner with Okanogan RCPP proposal and to budget $5000 as match, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

Cory Aeschliman motioned to approve Nancy working at the fair in September, Rhod McIntosh seconded, motion carried, none opposed and none abstained from voting.

David Lange motioned to approve Nancy being involved with the TPDS group, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

Rhod McIntosh motioned to approve Nancy attending the Water Summit, Cory Aeschliman seconded, motion carried, none opposed and none abstained from voting.

Cory Aeschliman moved for Nancy to attend, Rhod McIntosh seconded, motion carried, none opposed and none abstained from voting.

Rhod McIntosh moved to vote Bryan Jones in as new supervisor, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting. 

Rhod McIntosh moved to adjourn the meeting, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

 

 

 

 

 

Respectfully Submitted by:

 

________________________________           _______________________________

Nancy Hoobler, Natural Resource Coordinator                     Cory Aeschliman, Chair

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