July Minutes

Whitman Conservation District –Board of Supervisors Meeting

Thursday,   July 10, 2014          7:20p.m.             601 N Main Conference Room, Colfax, WA

The meeting of the Whitman Conservation District was brought to order at 7:20 p.m. by David Lange, Chair. 

Representing a quorum, present was:

Supervisors:  Cory Aeschliman and Jan Turney.

District Staff:   Nancy Hoobler

Accountant:  

Commission Representative: Ray Ledgerwood

NRCS Representative: Shawn Woodard

  • Shawn reviewed the Cooperative agreement between NRCS and the District.

Cory Aeschliman moved to sign the cooperative agreement between NRCS and the District, Jan Turney seconded, motion passed, none opposed and none abstained from voting

Guests: Tom Kammerzell and Kim Weerts

Guest Speakers:  Tom Kammerzell explained his request for a letter of support for his proposal to the State for a Conservation Easement on Spring Flat Creek south of Colfax.  Tom is working with the Palouse Land Trust in submitting the application.  If accepted the 520 acres will be in an Agriculture Status for ever.  Tom is working on a mitigation project with the airport on his farm along the South Fork of the Palouse River.  He is asking the District to partner with him to buy plants that will be planted on 3 acres of land along the river.  Other partners will be the Corps of Engineers, Washington Department of Fish and Wildlife, and Department of Ecology.  Tom will make arrangements to work with Nancy to fill out the paperwork.  Tom reported to the Board about Maia Bellon (DOE) and Kelly Susewind (DOE) visit to his ranch and Rod McIntosh’s ranch in May.  He felt the visit and information presented about riparian grazing was very well received and passed on to field personnel.

Jan Turney moved to write a letter of support, Cory Aeschliman seconded, motion passed, none opposed, and David Lange abstained from voting.

Kim Weerts reported on the different ways of backing up the computer so information is not lost during a power outage or computer malfunction.  Initial backup takes computer time but can back up each night; cost is approximately $5.00 per month for 1 computer.  There is an anti-virus built into Windows 7 called AVAST which is being used now. 

Minutes:

The minutes of the June 12, 2014 meeting was reviewed and accepted.

Cory Aeschliman moved to approve the June 12, 2014 minutes, Jan Turney seconded, motion passed, none opposed and none abstained from voting. 

Financial Report:

Checks numbered 5956-5964, 5966-5968, and four exts were approved for payment including payroll. Checks #5957 was voided.  Ending checking balance of $44,018.88

US Checking account balances at 5/31/14 is $ 44,018.88

Sterling Money Market balance is $71,194.08.

Sterling Checking balance is $328.85

Cory Aeschliman moved to approve the June 12, 2014 financial report, Jan Turney seconded, motion passed, none opposed and none abstained from voting. 

  • Check # 5965 for WACD dues was discussed: Ray advised the Board to call David Vogel and discuss the amount owed, $4,080.00, and if there was a possibility to reduce the amount owed.

Jan Turney motioned to not pay the dues until clarification and possibly a reduction in amount, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • DOE burn reimbursement: there was an amount difference that needs to be figured out before payment is made.

Jan Turney motioned not to pay amount to DOE until differences is resolved, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Supervisors Report:

Walter Riley:  NA

David Lange: NA

Jan Turney: met with Nancy and Ray to work on the Budget Request.

Cory Aeschliman: NA

Rhod McIntosh: NA

Correspondence/District News:

  • WSCC District Operations Quick Notes; a thank you from Umpqua Bank of Colfax; Depart. Of Agriculture CCRP program; Paul Kimmell, Annual Palouse Basin Water Summit; Alan Stromberger, Supervisor Affiliations; Dave Vogel, Agriculture and Water Quality Advisory Committee Agenda; Judy Olson, State Executive Director for FSA asking for local county committee participation with local FSA Committee; Commission regarding nominations for WACD Annual Awards; Commission, elections; David Vogel, concerning technical and financial assistance to producers; Ron Shultz capital budget development process; Lori Gonzalez regarding Conservation Commission regular business meeting; George Boggs, Whatcom Conservation District, Setting the Record Straight on Waters of the U.S.; Heather Wendt, WCS, membership; George Boggs, Whatcom CD regarding Ecology Ag & Water Quality Committee Meeting; Jim Church, U of I Extension, Over the Wire newsletter; Holistic Management International newsletter; Agroforestry notes & newsletter.  All Correspondence information can be found in Meeting Binder.

Coordinator Report:

  • Jon Gordon site visit included NRCS mentor and range specialist, District Area Engineer and F&W.  Site visit at Kincaids on Little Almota Creek included DOE Chad A and John Pearson.  Site visit to Olesen ranch to check fence to finish cost share project.  Attended CREP meeting in Ellenburg; issued one burn permit; attended Palouse Conservation Forum meeting to work on joint national RCPP grant; Attended NRCS Conservation Planning class and WADE Conference; assisted 11 producers; asked to take leave on July 14 & 15th.

Cory Aeschliman motioned to approve Nancy taking leave on July 14 & 15, 2014, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

Old Business:

  • Surplus Equipment: Received two bids for the Penske refrigerated utility trailer.  Accepted bid was Pat Wuestney from LaCrosse for $2,651.  One bid for the oil seed crusher for $10,101.00 Meenach Farms from Valleyford, WA, bid was accepted.
  • South East Area Meeting location:  The school house at the fairgrounds will be too small an alternative location is the Catholic Church hall in Colfax.

Cory Aeschliman motioned to pursue renting the Catholic Church and cancel the fairgrounds school house reservation, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

  • Cost Share approval: Wayne Olesen’s fence project has been completed and checked.

Cory Aeschliman motioned to approve and sign Olesen’s cost share agreement for completion, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

  • NRCS/WCD working agreement:  Shawn presented the agreement from NRCS and explained the updates under security and records; the District should appoint one person to have access to the records.

Cory Aeschliman motioned to appoint Nancy as the person to have access to the NRCS records from the District, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

  • Commission 15% Budget Reduction Exercise: With explanation and direction from Ray Ledgerwood, the board decided to rank the Scenarios as Scenario #3 as first priority, Scenario #1 and then Scenario #2.  Ray will take the decision to the Commission.

Jan Turney moved to accept option #3 as priority than #1 and #2, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • Palouse CD MOU: The Palouse CD signed the MOU concerning John Hinnenkamp and returned to WCD for signature.

Jan Turney moved to sign the MOU, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

New Business:

  • Letter of Support for Palouse Rock Lake CD; Dan asked for a letter of support for the Risk Management Agency/PRLCD’s oilseed production and crop insurance education project. 

Jan Turney moved to write a letter of support, Cory Aeschliman seconded, motion passed, none opposed, and none abstained from voting.

  • Cost Share Resolution: The Commission policy for amount a producer can cost out their time as match when working on a project is $20 per hour.  Nancy asked the Board to consider changing the District’s policy of allowing $18 per hour to be charged by a producer for their time as match to $20 per hour to match the Commissions.

Jan Turney motioned to change the rate of $18 per hour to $20 per hour for a producer to charge for their time as match on a project, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • RCPP Grant: Geographic boundary is the Palouse River Basin (WRIA34), Objective is to increase landowner conservation through participation in NRCS programs to address the following resource concerns: Water Quality Degradation, Soil Degradation & Inadequate Habitat for Fish & Wildlife, duration of project is for 5 years.  Pre-proposal has been accepted and now working on the final proposal.
  • Palouse Empire Fair:  Nancy signed up to work at the District fair booth on Saturday afternoon from 2 to 7 and invited the Board members to stop in.  Board approved the hours.
  • Area Engineer Budget: Nancy presented the budget from Duane (Pomeroy CD) along with an email explaining the situation.  The FY15 budget was reduced from $90,000 to $75,000.
  •  2014 WACD Annual Awards nominations:  Staff will work on this.
  • DNR Grant for timber management: DNR will cost on harvest of timber under a good management plan.

Jan Turney motioned to pursue this topic and get more information from DNR, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • Utility Trailer: Since the refrigeration trailer has been sold, still need something to store tools, weed eater, other equipment and trees.  Would like to find a small 10 to 14 foot utility trailer.

Jan Turney motioned to investigate the cost and possible purchase of a covered utility trailer, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Agency Reports:

NRCS- Shawn Woodard: Reviewed the cooperative agreement with NRCS, CRP created a big work load for NRCS staff; Transition Incentive Program is for young and new farmers to help them get started; NRCS has several new applications for CSP and 25 are rolling over which are in WCD; EQIP has 6 active applications; RCPP need to do it big or not at all.

WSCC-Ray Ledgerwood reported on the CREP payments and how the process works.  Also, Ray reported that Carol Smith, Commission CREP coordinator, has accepted a position with Dept. of Ecology and will be leaving the Commission CREP coordinator position.  Ray reported that WCD will be listed as a Tier 1 district in the report provided to the Commission at their July meeting.  A formal letter will be sent.  And Ray explained that when the District has no or very little funds for cost share, projects can still be entered into the CPDS program detailing how the District helped producers with projects and practices.  That will document the District involvement with producers.

 The next regular Board meeting will be on September 11, 2014 at 7:00 p.m. at 601 N Main, Colfax, WA.

There being no further business Jan Turney motioned and Cory Aeschliman seconded to adjourn the meeting at 9:55 p.m., motion passed, none opposed and none abstained from voting.

Motion Recap:

Cory Aeschliman moved to sign the cooperative agreement between NRCS and the District, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to write a letter of support, Cory Aeschliman seconded, motion passed, none opposed, and David Lange abstained from voting.

Cory Aeschliman moved to approve the June 12, 2014 minutes, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

 Cory Aeschliman moved to approve the June 12, 2014 financial report, Jan Turney seconded, motion passed, none opposed and none abstained from voting. 

Jan Turney motioned to not pay the dues until clarification and possibly a reduction in amount, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney motioned not to pay amount to DOE until differences is resolved, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman motioned to approve Nancy taking leave on July 14 & 15, 2014, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman motioned to pursue renting the Catholic Church and cancel the fairgrounds school house reservation, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman motioned to approve and sign Olesen’s cost share agreement for completion, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman motioned to appoint Nancy as the person to have access to the NRCS records from the District, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to accept option #3 as priority than #1 and #2, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to sign the MOU, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to sign the MOU, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney motioned to change the rate of $18 per hour to $20 per hour for a producer to charge for their time as match on a project, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney motioned to pursue this topic and get more information from DNR, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney motioned to investigate the cost and possible purchase of a covered utility trailer, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney motioned and Cory Aeschliman seconded to adjourn the meeting at 9:55 p.m., motion passed, none opposed and none abstained from voting.

Respectfully Submitted by:

 

________________________________           _______________________________

Nancy Hoobler, Natural Resource Coordinator                     David Lange, Chair

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