March Minutes

Whitman Conservation District –Board of Supervisors Meeting

Thursday,   March 12, 2015     6:20 p.m.   601 N Main #A,  Colfax, WA

 

The meeting of the Whitman Conservation District was brought to order at 6:20 p.m. by Walter Riley, Past Chair. 

Representing a quorum, present was:

 

Supervisors:  Rhod McIntosh, Cory Aeschliman, Jan Turney and David Lange

 

District Staff:   Nancy Hoobler

Accountant:   Brandy Wigen

Commission Representative:  NA

NRCS Representative: Rich Edlund

 

Guests:  Sally Ousley, (the Gazette)

Guest Speaker:  Rich Edlund reported that the Local Work Group sets priorities on EQUIP projects and grazing on CRP fields.

Minutes:

The minutes of the February 12, 2015 meeting were reviewed and accepted.

Jan Turney moved to approve the February 12, 2015 minutes, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting. 

The minutes of the February 17th work meeting were reviewed and accepted.

Jan Turney moved to approve the February 17, 2015 minutes, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

 

Financial Report:

Brandy reported the Umpqua account was closed; a check was written and deposited into USbank.  Commission Grant: Soil portion has zero funds left, elections have been completed but there are monies left which will be moved to the soils account. 

Brandy reviewed the profit and loss report and all attending supervisors signed the report.

Expense sheet for February; Checks numbered 6042-6055, including payroll, 2 void checks and 1 EFT were reviewed totaling $10,081.19.

Walter Riley moved to approve the February 2015 financial reports, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting. 

 

Supervisors Report:

Walter Riley:  attended the Livestock workshop in LaCrosse, have not heard or seen DOE vehicles in his area and still working with the Corp of Engineers to trade land. 

David Lange: attended Palouse Conservation District’s planning meeting, did a presentation on his Direct Seed Drill at the Direct Seed Breakfast ( which was the last one for this season), traveled to St. John NRCS office to talk to Mike Blakely about CSP.  Also, he attended the WCD annual planning meeting, schedule 22 and audit meeting.

Jan Turney:  Attended the livestock workshop in LaCrosse, thought it was very interesting, attended the WCD annual planning meeting, schedule 22 and audit meeting and read her letter of resignation as a District supervisor stating family issues have made it very difficult and something had to give, so until circumstances change she is stepping down from her appointed position with the District.

Cory Aeschliman attended the WCD annual planning meeting, schedule 22 and audit meeting.

Rhod McIntosh attended the WCD annual planning meeting, schedule 22 and audit meeting and the livestock workshop in LaCrosse.  Rhod also talked about the new spring box that will be available soon.

 

 

Correspondence/District News:  NACD Board Briefs; Upper Columbia RC&D Council Members letter, Enduris email about free open government training opportunities, Palouse Local Work Group meeting for 2016 program priorities announcing available dates, email from the WSCC concerning Policy Fact Sheet-Ecology 319 Nonpoint Plan Update, USDA extends deadline for CSP general sign-up date, WACD announcing dates for Legislative Days reception, on May 6, 2015 a grazing conference is being held in Antelope, OR titled “Roots of Resilience: Rejuvenating Grasslands through Grazing Management”.

 

 

Natural Resources Coordinator Report: attended last Direct Seed Breakfast, election process is complete for David’s position, burn permits, board meeting preparations, possibility of a Boy Scout Eagle Scout project with planting native vegetation, 5th grade plantings update, NRCS Cultural Resource exemption list for installation of practices, attended Women in Ag workshop and put up a display, attended DOE webinar on CAFO’s and the permitting process, thanked the Board for the time off, visited producers to finish cost share projects then drove the back roads to Colfax.  Jon Jones Grant for 2016 and reported on the RCPP Grant. 

Jan Turney moved to approve spending up to $400.00 for tree planting with students and Scouts, Walter Riley seconded, motion passed, none opposed and none abstained from voting.

 

Old Business:

  • Workshop in LaCrosse, WA:  Three Supervisors attended, small turn out but was interesting, now to have the time to train the animals.
  • Trailer:  David Lange reported he has purchased a trailer for the District and is now in the process of getting it licensed and getting it on the insurance.
  • 5 Year & Annual Plan updates: a few minor changes were made by the Board; Nancy will make the necessary changes and have both plans ready for submittal to the Commission.
  • Pickup report:  The seat belt issue has been fixed; a new control system had to be installed.
  • Cost Share application approval for payment.
    • Tom Kammerzell cost share stabilization/tree planting project: 

Jan Turney moved to approve and pay the cost share amount of $500.00, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

  • Luft’s cost share on precision ag. equipment:

Jan Turney moved to approve and pay the cost share amount of $4,000.00, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

 

New Business:

  • CREP Commission Brian Cocking is coming for a visit; Nancy reported Brian will be meeting her on March 31st to visit the District and drive around to look at the established CREP project and touring the rest of the District.
  • Commission Wish List: Nancy will submit a request for three wishes, the first being $9,000.00 for two months of District operation expenses, the second wish for $350.00 for a new printer and the third wish for $4,000.00 cost share for a livestock project which is listed on the CPDS website.
  • Ag Edition in the Gazette:  Sally reported the Ag Edition will be delayed until first of April due to staff illness.  Sally would like to interview Senior Farmers about their experiences.  David Lange will work with her to complete the article.

Rhod McIntosh moved for the District to buy an ad in the Ag Edition of the Gazette, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • Water sample tests: costs and bottles:  Matt at the Colfax Waste Water Treatment plant can order water sample bottles 12 for $30.00 and will charge $6.00 to process the samples for producers.  Discussion about setting up a water sample project with producers on Big Alkali Creek.  Walter volunteered to contact the landowners to see if they would be interested.  If all the landowners participated, each would only have to pay for one sample.  The Board would offer to have Nancy set up a time schedule and take the samples; the cost to the producer would be $15.00 per sample, which would include the cost of processing the sample, mileage and time.  Also, offer the same opportunity to landowners who are located on other waterways.

Jan Turney moved to buy 2 sets of 12 bottles and charge $15 dollars per sample to cover Nancy’s time, mileage and cost of processing the samples, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

  • Upcoming workshops: Nez Perce Tribe, Rural roots & NRCS:  Nancy has been invited to participate in the Nez Perce Tribe’s Bee & Butterfly workshop on April 15, 2015 in Lapwai, Id.  This would present a good opportunity for the District to connect with the tribe, especially since all cultural resource studies done in the District will be sent to the Nez Perce Tribe for review.  The Nez Perce Soil and Water District will be sent an email about the attendance.  Also, Nancy has been notified about a workshop on “Designing a fence to last” hosted by NRCS on April 7th in Pasco, WA starting at 10 a.m.  On March 13th in Moscow, ID, Rural Roots is sponsoring a workshop titled “Improving Your Farm with Insects”.  The Board approved Nancy’s participation at the workshops.
  • District Operations Briefs: Information on Executive Sessions and the RCW 89.08.220 (Corporate status and powers of districts) was passed out and reviewed by the Board.
  • 2015 WADE Registration:  Nancy has applied for a scholarship to pay for the WADE Conference.  Each District receives a scholarship to send an employee each year. 
  • Policies & Procedures Manual: Ray Ledgerwood emailed an example of a Policies & Procedure Manual from another District.  The example and the Districts manuals were compared, finding not much difference.  Since the example District is a much bigger office, their manual covers topics that the WCD office isn’t involved with.  The example manual will be kept on file for future reference. 

 

Agency Reports:

NRCS- Rich Edlund report a possibility of a CRP sign-up in the near future and asked if the District was interested in a TSP contract, might be a contract for the late summer early fall to check CRP fields.

WSCC- Ray Ledgerwood: Not present 

 

 The next regular Board meeting will be on April 09, 2015 at 7:00 p.m. at the District office in Colfax.

 

There being no further business Walter Riley motioned and Jan Turney seconded to adjourn the meeting at 9:10 p.m., motion passed, none opposed and none abstained from voting.

 

Motion Recap:

Jan Turney moved to approve the February 12, 2015 minutes, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to approve the February 17, 2015 minutes, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Walter Riley moved to approve the February 2015 financial reports, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting. 

Jan Turney moved to approve spending up to $400.00 for tree planting with students and Scouts, Walter Riley seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to approve and pay the cost share amount of $500.00, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Rhod McIntosh moved for the District to buy an ad in the Ag Edition of the Gazette, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to approve and pay the cost share amount of $4,000.00, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Jan Turney moved to buy 2 sets of 12 bottles and charge $15 dollars per sample to cover Nancy’s time, mileage and cost of processing the samples, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Walter Riley motioned and Jan Turney seconded to adjourn the meeting at 9:10 p.m., motion passed, none opposed and none abstained from voting.

 

 

 

Respectfully Submitted by:

 

________________________________           _______________________________

Nancy Hoobler, Natural Resource Coordinator                     David Lange, Chair

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