March minutes

Whitman Conservation District –Board of Supervisors Meeting

Thursday, March 13, 2014          7:15 p.m.             USDA Conference Room, Colfax, WA

 

The meeting of the Whitman Conservation District was brought to order at 7:15 p.m. by Walter Riley, Chair.

Representing a quorum, present was:

 

Supervisors:    Cory Aeschliman, Rhod McIntosh, Jan Turney and David Lange.

 

District Staff:   Nancy Hoobler

Accountant:    Brandy Wigen

Commission Representative: Ray Ledgerwood

NRCS Representative: Rich Edlund

 

Guests: Sally Oulsey (Gazette), Kim Weerts (WCCA), Dennis Moore, and Benjamin Derriek.

Guest Speakers:  Dennis Moore requested the District write a letter of acceptance for the Moore Conservation Plan they had presented to the District.  David Lange read and presented the prepared letter of acceptance of their plan and presented it to the Moore’s from the District supervisors. The letter commented on the outstanding job the Moore’s did on writing a management  plan addressing DOE’s water quality concerns.

 

 

Minutes:

The minutes of the February 13, 2014 meeting were reviewed and accepted as presented.

Rhod McIntosh moved to approve the February 13, 2014 minutes, Jan Turney seconded, motion passed, none opposed and none abstained from voting. 

 

Financial Report:

As of February, 2014 the Treasure’s Report for the USbank account was presented with a beginning balance of $44,863.64. Subtract district expenses & bank fees of $3,560.11; add deposits of $7,904.33, ending balance of $49,207.86.

February 2014 Treasure’s Report for Sterling Savings Money Market was presented with a beginning balance of $71,171.46.  Interest earned was $5.46 in February bringing the ending balance to $71,176.92.

The Sterling Savings Bank checking account beginning balance of $328.85, no deposits or withdrawals, bring the balance to $328.85.

Brandy handed out a profit and loss report to the board members and reviewed it with them.

Jan Turney moved to accept the March financial report, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Checking and Money Market account signature cards for Sterling Bank was signed by all supervisors.

 

Supervisors Report:

Walter Riley: No report

David Lange: No report

Jan Turney: Reported the Schedule 22, Audit Annual Plan and Five year plan update were revised and finished on March 11, 2014

Cory Aeschliman: Attended the February Direct Seed Breakfast in Colfax.

Rhod McIntosh: Attended the Lewiston Bull Sale.

 

Correspondence/District News:

Information about the Conservation Commission meeting and tour, National Watershed Coalition membership renewal (no action), Ag Forestry letter, and Palouse Conservation Workshop time, place and date was presented to the Board.

 

Coordinator Report:

In February talked to 39 producers about livestock and soil concerns; attended Direct Seed Breakfast February 19th and talked to 6 producers; Finished up the election paper work.  Did three site visits (Pearson, Harder and Gordon operations).  Wrote 2 cost share plans, worked on the Annual meeting, more than 46 people attended the February Board meeting, wrote 7 burn permits, contacted fifth grade teachers at LaCrosse Elementary and Colfax Elementary schools, and Colfax High School special needs teacher about interest in shrub planting this spring; talked to Dennis Roe about the oil seed crusher.  Asked Board about approval to purchase a label printer.

David Lange moved to approve the purchase of a label printer; Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Old Business:

  • Office relocation:  NRCS wants a definite answer by May first.  Need to be relocated by July or first of August.  Report given on WSU Extension office possibility, Janet talked to County Commissioners, they directed her to the Prosecuting attorney for lease agreement, IT for possibility of internet connection but because of sensitivity of documents probably won’t be a possibility, and she was directed to talk to all offices in building about possible conflict.  Cory will check with County Commissioners about concerns.  New office must meet ADA requirements.  The search will continue.
  • Change of officers: Nominations are: David Lange as Chair, Cory Aeschliman as Vice Chair, Rhod McIntosh as Secretary, Jan Turney as Auditor and Walter Riley as a member.

Cory Aeschliman moved to approve nominations, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

  • WSU Oil Seed Crusher invoice: A check came from WSU to pay the rent to use the crusher, the project is finished but the crusher has not been returned yet.  Steve Camp would be a good source of information as to the value of the crusher.  Part of the crusher grant might have come from the U of I, check with a Jack Brown from Ag Engineering Department to see if he has any information.
  • Enduris information:  Pam’s name was still being used as the contact person, called and had her name removed.  Also, check to see when payment is due.  Passed out Enduris hand books.
  • WACD Budget Message request for input:  Livestock TA and Firewise was not approved for funding from the State Legislature.  The Volunteer Stewardship Program was not funded either.
  • Pickup:  Suggestion was to check the oil and wait on seat belt problem, as long as it is working no action.
  • WSCC Regular meeting agenda:  Would benefit a supervisor going.
  • Sign MOU with Adam’s CD:  Jan reported that an Adam’s CD supervisor called her about location of the project, make changes to MOU.

 

New Business:

  • Luft Farms cost share agreement: The Luft’s have asked for cost share for the purchase of Precision Farming teck knowledgy.

 David Lange moved to approve the cost share agreement, Rhod McIntosh second, motion passed, none opposed and none abstained from voting.

  • Input on WACD Technical Proficiency & Planning Committee: Ray explained that this is recommendations to the Washington State Conservation Commission on how to address the Technical Leadership, Implementation Expertise, Research and Quality Assurance strategic area of the 20-21 Path Forward Action Plan.  The full report is available in the meeting minute’s folder.
  • Training opportunities: Nancy has been chosen to attend the NRCS Planning Class II the second week of June and WADE employees and supervisors training is the third week in June.

Board approved Nancy to attend both trainings and the District pickup can be used for transportation.  No formal motion was made.  Jan offered to make two afghans for auction gifts.

  • Supervisors Affiliation list:  The Commission asked to gather this information from supervisors.  When the Commission needs information about certain topics, they will use the list to see which supervisors are involved and contact them for information.
  • Disclosure Request Procedure & Policy: Tabled until next meeting
  • Ag Edition with the Gazette:  The District ad was revised and submitted to the Gazette to be published in the paper.

David Lange move to put ad in Gazette, Jan Turney second, motion passed, none opposed and none abstained from voting.

  • Palouse MOU: Will rewrite and send off to Palouse CD.
  • Tree Planting:  Nancy asked the Board if the District would consider paying for the shrubs to be planted by the students and scouts.

David Lange moved to have the District pay for the shrubs planted by the students and scouts, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

 

Agency Reports:

NRCS- Rich Edmund reported on the new Farm Bill stating this year will be one of transition, at this time there are no guide lines, need to address old EQUIP, a section on Easements, will contain a partnership section; Districts can apply to do TSP work, they hope fill the Resource Conservation position by May.  Also, CRP contracts coming out in 2015 have an early out provision.

WSCC-Ray Ledgerwood reported on the Local work group is looking at water quality, forest health and grazing topics along with other priorities.  He commented the District will be in a better position to do TSP work after it is relocated to a new office.

 

Executive Session:  Board members went into executive session to discuss employee compensation pay and extend office hours.

 

After executive session ended:

David Lange moved to give Nancy a raise to increase her pay rate to $20/hour from $19.23/hr and increase the work week to four days form three days effective March 1st. Jan Turney second, motion passed, none opposed and none abstained from voting.

 

 The next Board meeting will be on April 10, 2014 at 7:00 p.m. at the Colfax USDA Conference Room, Colfax, WA.

 

There being no further business Rhod McIntosh motioned and Cory Aeschliman seconded to adjourn the meeting at 10:30 p.m., motion passed, none opposed and none abstained from voting.

 

 

Motion Recap:

Rhod McIntosh moved to approve the February 13, 2014 minutes, Jan Turney seconded, motion passed, none opposed and none abstained from voting. 

Jan Turney moved to accept the March financial report, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

David Lange moved to approve the purchase of a label printer; Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Cory Aeschliman moved to approve nominations, Jan Turney seconded, motion passed, none opposed and none abstained from voting.

David Lange moved to approve the cost share agreement, Rhod McIntosh second, motion passed, none opposed and none abstained from voting.

Board approved Nancy to attend both trainings and the District pickup can be used for transportation.  No formal motion was made.

 

David Lange move to put ad in Gazette, Jan Turney second, motion passed, none opposed and none abstained from voting.

David Lange moved to have the District pay for the shrubs planted by the students and scouts, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

David Lange moved to give Nancy a raise to increase her pay rate to $20/hour from $19.23/hr and increase the work week to four days form three days effective March 1st. Jan Turney second, motion passed, none opposed and none abstained from voting.

Rhod McIntosh motioned and Cory Aeschliman seconded to adjourn the meeting at 10:30 p.m., motion passed, none opposed and none abstained from voting.

 

Respectfully Submitted by:

 

________________________________                        _______________________________

Nancy Hoobler, Natural Resource Coordinator                     Walter Riley, Chair

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