Meeting Minutes

~~Whitman Conservation District –Board of Supervisors Special Meeting
Thursday, May 22, 2014          12:11 p.m.             601 N Main Conference Room, Colfax, WA

The special meeting of the Whitman Conservation District was brought to order at 12:11 p.m. by David Lange, Chair. 
Representing a quorum, present was:

Supervisors:    Rhod McIntosh, Jan Turney and Walter Riley.

District Staff:   Nancy Hoobler
Accountant:    Brandy Wigen
Commission Representative: Ray Ledgerwood
NRCS Representative: NA

Guests: Sally Oulsey (Gazette) and Sid Houpt.
Guest Speakers:  Sally Oulsey (Gazette) reported she put salaries of elected officials in the weekly paper and wanted to know if any of the supervisors had read the article, which some had.

Minutes:
The minutes of the May 8, 2014 meeting was reviewed and accepted.
Rhod McIntosh moved to approve the May 8, 2014 minutes, Walter Riley seconded, motion passed, none opposed and none abstained from voting. 

Financial Report:
Checks numbered 5942-54, along with 1 electronic payment was approved and signed for a total of $ 11,329.09 including payroll. Checks #5941 was voided.
US Checking account balances at 5/31/14 is $ 55,503.39
Sterling Money Market balance is $71,191.05
Sterling Checking balance is $328.85
Rhod McIntosh moved to accept the May financial report, Walter Riley seconded, motion passed, none opposed and none abstained from voting.
Brandy reviewed the information needed to be submitted to the Commission including the Annual Review.
Walter Riley moved to approve the yearend financial reports; Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.

Supervisors Report:
Walter Riley:  Waiting for CREP discussion
David Lange: Waiting for CREP discussion
Jan Turney: reported checking on the phone system with Centrylink-Government flat rate of $38 plus installation of $40.  Inland celluar-1 phone cost is $45 unlimited long distance with voice mail for 2 years and $20 initial fee.  Check with Pioneer which is more expensive.
Cory Aeschliman: Not present
Rhod McIntosh: Thinking about CREP letter
Correspondence/District News:
 Biofuels Cropping Systems Tours

Coordinator Report:
Old Business:
• Annual Plan, 5 year Plan, Good Governance & Schedule 22 short review:  Nancy reported that there were too many days listed on the annual plan, number of days needed to be reduced to match number of days worked.  Reviewed minor changes on other documents, budget was only item left to do then documents would be ready to submit to the Commission by the end of May.
Jan Turney moved to accept the revisions made to the plans and Good Governance, Walter Riley seconded, motion passed, none opposed and none abstained from voting.
• Surplus Equipment:  Discussion on revising the bidding process for the oilseed crusher and the refrigerator tailor.  Nancy checked on the cost per weekly issue to advertise in the Capitol Press, Classified section is $125 and in Main News is $160.  The Growers’ Guide has two different options, a display ad the cost is $116.50 (size is 8th page); in the classified ad it will cost $72.80 for 182 words x 40 cents/word.
Jan Turney move to approve submittal of one ad to the Capital Press one time and to the Growers’ Guide for the month of June at the cost of $72.80, Walter Riley second, motion passed, none opposed and none abstained from voting.  
• The Board discussed revising minimum bid for the refrigeration utility trailer to $2,000 and keep the bid the same ($10,000) for the oilseed crusher.  Bids will be accepted until 4 pm on July 10.  Bids will be opened at the Board meeting at 7:15pm on July 10, 2014.
Walter Riley moved to accept the $2,000 for the refrigeration utility trailer and to leave the oilseed crusher at $10,000.  Also to accept bids until pm on July 10, 2014 and open the bids at the July 10, 2014 board meeting at 7:15pm, Rhod McIntosh second, motion passed, none opposed and none abstained from voting.

• South East Area Meeting: Whitman Conservation District will host on October 21, 2014 in Colfax.  Nancy checked on prices for the auditorium at the fairgrounds which is $250 for the day and the use of the kitchen.  The Methodist Church is $125 for the day.    Suggestion was made to check out the School House to see if it has a kitchen.
• CREP discussion continued.  The CREP proposal presentation to the State FSA committee has been postponed until August, 2014.
Rhod McIntosh moved to resend the motion taken at the May 8, 2014 Board meeting stating: Jan Turney moved to write a letter to Palouse Conservation District in support of the expansion of the CREP in the Palouse Basin.  But Whitman Cd vehemently does not support the proposed language with its negative view on agriculture. Cory Aeschliman second, motion passed, one opposed and two abstained from voting.  Walter Riley second, motion passed, one opposed and none abstained from voting. 
Jan Turney moved to contact Palouse Conservation District and Palouse Rock Lake Conservation District letting them know that Whitman Conservation District is interested in actively participating in the revision of the proposal.  Then at a later date will reevaluate Whitman Conservation District’s decision to support the proposal, Rhod McIntosh second, motion passed, none opposed and one abstained from voting.
Agency Reports:
NRCS- Rich Edlund sent an email to the Districts commenting that he had asked NRCS leadership to hold funds for up to 150 CRP Status Review in the county, but unless the workload materializes with a CRP signup or reenrollment for expiring contracts there won’t be any Task Order work.  He checked with FSA and they don’t have any information either.
WSCC-Ray Ledgerwood reported that the confidential information packet and letter is ready to be mailed to the requester.  Everything the request asked for in the time frame stated was included.  The WCC’s attorney was consulted, his directions were carried out which included writing and enclosing a cover letter which he reviewed.  Ray reported elections were approved by the Commission.  Whitman Conservation District’s budget was extended to be the same as fiscal year 2013.  Budget forms will be coming out in June and Ray will be available to help with filling them out.   

 The next regular Board meeting will be on June 12, 2014 at 7:00 p.m. at 601 N Main, Colfax, WA.

There being no further business Walter Riley motioned and Rhod McIntosh seconded to adjourn the meeting at 3 p.m., motion passed, none opposed and none abstained from voting.


Motion Recap:
• Rhod McIntosh moved to approve the May 8, 2014 minutes, Walter Riley seconded, motion passed, none opposed and none abstained from voting. 
• Rhod McIntosh moved to accept the May financial report, Walter Riley seconded, motion passed, none opposed and none abstained from voting.
• Walter Riley moved to approve the yearend financial reports; Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.
• Jan Turney moved to accept the revisions made to the plans and Good Governance, Walter Riley seconded, motion passed, none opposed and none abstained from voting.
• 
• Jan Turney move to approve submittal of one ad to the Capital Press one time and to the Growers’ Guide for the month of June at the cost of $72.80, Walter Riley second, motion passed, none opposed and none abstained from voting.  
• Walter Riley moved to accept the $2,000 for the refrigeration utility trailer and to leave the oilseed crusher at $10,000.  Also to accept bids until pm on July 10, 2014 and open the bids at the July 10, 2014 board meeting at 7:15pm, Rhod McIntosh second, motion passed, none opposed and none abstained from voting.
• Rhod McIntosh moved to resend the motion taken at the May 8, 2014 Board meeting stating: Jan Turney moved to write a letter to Palouse Conservation District in support of the expansion of the CREP in the Palouse Basin.  But Whitman Cd vehemently does not support the proposed language with its negative view on agriculture. Cory Aeschliman second, motion passed, one opposed and two abstained from voting.  Walter Riley second, motion passed, one opposed and none abstained from voting. 
• Jan Turney moved to contact Palouse Conservation District and Palouse Rock Lake Conservation District letting them know that Whitman Conservation District is interested in actively participating in the revision of the proposal.  Then at a later date will reevaluate Whitman Conservation District’s decision to support the proposal, Rhod McIntosh second, motion passed, none opposed and one abstained from voting.
• Walter Riley motioned and Rhod McIntosh seconded to adjourn the meeting at 3 p.m., motion passed, none opposed and none abstained from voting.

 

 

 

Respectfully Submitted by:

________________________________   _______________________________
Nancy Hoobler, Natural Resource Coordinator                     David Lange, Chair

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