May minutes

Whitman Conservation District –Board of Supervisors Meeting

Thursday, May 8, 2014          7:00 p.m.             601 N Main Conference Room, Colfax, WA

 

The meeting of the Whitman Conservation District was brought to order at 7:00 p.m. by David Lange, Chair.

Representing a quorum, present was:

 

Supervisors:    Cory Aeschliman, Rhod McIntosh, Jan Turney and Walter Riley.

 

District Staff:   Nancy Hoobler

Accountant:  

Commission Representative: Ray Ledgerwood

NRCS Representative: NA

 

Guests: Sally Oulsey (Gazette), Jennifer Boie (Palouse CD), and Benjamih Derrick.

Guest Speakers:  Jennifer Boie (PCD) presented information on the CREP program and the proposal to be presented to the State FSA office in June to establish all of the Palouse River basin for CREP eligibility.  The committee putting the proposal together asked for a letter of support from the Whitman District.  Also, Jennifer talked about a proposed tour in the near future for people to go to Walla Walla to look at existing CREP projects, date to be determined.  Great discussion followed concerning the proposal.

Jan Turney moved to write a letter to Palouse Conservation District in support of the expansion of the CREP in the Palouse Basin.  But Whitman CD vehemently does not support the proposal language with its negative view on agriculture.  Cory Aeschliman second, motion passed, one opposed and two abstained from voting.

Sally Oulsey (Gazette) reported she did not have any feedback on her recent article in the Gazette.  The Board commented they had heard positive feedback.

 

 

Minutes:

The minutes of the April 10, 2014 meeting was reviewed and accepted.

Cory Aeschliman moved to approve the April 10, 2014 minutes, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting.  

 

Financial Report:

Checks numbered 5927-5940, along with 1 electronic payment was approved and signed for a total of $6,498.37 including payroll. Checks 5930 & 5936 were voided.

US Checking account balances at 4/30/14 is $57,771.81

Sterling Money Market balance is $71,188.13

Sterling Checking balance is $328.85

Rhod McIntosh moved to accept the May financial report, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.

Rhod McIntosh moved to pay $50 for reimbursements of expenses for materials for the making of two afghans for WADE conference to KIROS.  Cory Aeschliman seconded, motion passed, none opposed and Jan Turney abstained from voting.

Also the Board reviewed and approved:

  • Basic Allocation Payment Request form3 for $12,500
  • Washington State Conservation Commission Grant Program Budget Revision to transfer of monies from elections to livestock in amount of $2,357.01

Walter Riley moved to approve the transfer of monies, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting. 

Supervisors Report:

Walter Riley:  No report

David Lange: No report but talked to 1 producer

Jan Turney: No report

Cory Aeschliman: No report but talked to 1 producer

Rhod McIntosh reported on the tour to McIntosh Ranch and Kammerzell Ranch with DOE representatives Mia and Kelly.  Others attending the tour were Vic Stokes president of Washington Cattlemen’s Association, Tip Hudson (WSU Extension) and Nancy Hoobler (Whitman Conservation District).

 

Correspondence/District News:

  • Palouse CD Inventory of remnants of the Palouse Prairie in Whitman County: Jennifer Bioe gave a short history on the program and funding sources.
  • Two winter canola tours coming up, one in Organ and one in Washington.
  • District received a letter from Alan Stomberger (WACD President) thanking the District for the March 19, 2014 letter in regards to Supervisor Lange’s registration fee for the 2013 WACD Annual Meeting.
  • WSCC May meetings main topic will be regarding budgets and WCD budget might get a raise for the 2016-2018 years.
  •  Information regarding a Beef Production Conference was handed out.
  • Information from the Department of Revenue Washington State was given to Jan Turney.

 

Coordinator Report:

Talked to 24 producers, made 10 site visits, worked on CPDS site closing out projects, helped producer apply for a pile permit and a bale burn permit, visited WSU surplus for office equipment, met with Alex McGregor to discuss shop talks for next fall, worked on the WCD website, worked on office relocation, attended all District Budget meeting in Ellensburg, WA and talked about upcoming NRCS Conservation Planning course and arrangements.

Old Business:

  • Surplus Equipment:  Bids were opened at 7:05; Dave Weber had the winning bid of $1,007.00 for the Honda ATV.  Steve Teade had the winning bid of $1,1001.00 for the Yamaha ATV.  There was one low bid for the oilseed crusher which the Board rejected.

David Lange moved to reject the bid for the oilseed crusher because it was too low, Cory Aeschliman second, motion passed, none opposed and none abstained from voting.

  • The Board discussed revising minimum bid for the oilseed crusher and the refrigeration utility trailer and to advertise in the Gazette, the Capital Press and the Growers Guide.  Also, distribute an information flier to the contacts for the Canola tours.

Jan Turney moved to lower the minimum bid for the oilseed crusher from $10,000 to $8,000, then motion revised to keep minimum bid at $10,000. Rhod McIntosh second, motion passed, none opposed and none abstained from voting.

  • Discussion about the refrigeration utility trailer minimum bid was lowered to $2,000.

Rhod McIntosh moved to lower the minimum bid for the refrigeration utility trailer to $2,000 and to keep bids for both items open until 4pm July 10, 2014 with bids being opened at 7:15pm, Walter Riley second, motion passed, none opposed and none abstained from voting.

  • Cost Share: Cocking’s direct seed bill and plan was presented to the Board for approval and signature.  Mr. Cocking Direct Seeded 118.4acres instead of the planned 150 acres.

Rhod McIntosh moved to sign off on the Cocking Direct Seed plan and approve the bill, Walter Riley second, motion passed, none opposed and none abstained from voting.

  • New office keys; Brandy has a key to the office and David Lange and Nancy have keys to the outside door and the office door.  The insurance does cover office contents.
  • Computer Back up system:  The Board suggested calling Keith Werts and Ken Turney to ask for their advice.
  • Disclosure Request Procedure & Policy; Ray explained the different types of policies; there are three reasons to release information: 1) Producers ask for their files. 2) Regulatory Action. 3) Appling for a permit.  When a request is received a response has to be made within 5 days saying a response will be given within 30 days or asking for reasonable time to get information together depending on how much is asked for.  An example from Snohomish Conservation District was reviewed.

Jan Turney moved to adopt the Whitman Conservation District Public Disclosure Request Procedure and Policy with changes, Cory Aeschliman second, motion passed, none opposed and none abstained from voting.

  • MOU Form; the new form was reviewed.  MOU is needed to do work with a person who lives in another District but owns property in WCD.

Cory Aeschliman moved to accept the MOU with corrections, Rhod McIntosh second, motion carried, none opposed and none abstained from voting.

 

New Business:

 

  • WACD Dues Calculation Worksheet Instructions:  Jan Turney will talk to Brandy about this issue.
  • South East Area Meeting: Whitman Conservation District will host on October 21, 2014 in Colfax.  Suggestion was to check out the Fair Grounds for the event and Events on Main to cater.
  • Enduris policy savings: Current coverage has free $2,500 Blanket Crime/Dishonesty coverage and five $25,000 Named Position bonds.  If coverage was increased to $2,500 Blanket to $25,000 at a cost of $150/year and delete the Named Position coverage, the District would save $350/year.  The Blanket coverage is the same as the Named Position coverage and covers all employees, volunteers and elected/appointed officials.

 Cory Aeschliman moved to make the policy change, Walter Riley second, motion passed, none opposed and none abstained from voting.

  • CREP Funding and letter of support: Special meeting called to address this issue further on May 22, 2014 at noon.
  • EPA extended authority under the Clean Water Act: Walter Riley commented on the proposed expansion of EPA’s rights to waters of the US/Navigable waters.  Discussion centered on the concerns for landowners if EPA gains more control over additional waters more than the navigable waters.  Rhod McIntosh offered to write a response letter.
  • Ag Burning Practices & Research Task Force #91 Meeting Summary: Tabled

Agency Reports:

NRCS- Rich Edmund sent a report: the second EQIP signup cutoff was March 21 for Palouse Local Work Group funds, the Statewide Beginning and Socially Disadvantaged Farmer funds and the High Tunnel, Organic, and Energy funds.  There are about 100 EQIP applications.  The Conservation Stewardship Program signup for 2014 closed with less than a dozen applications.  Shawn Woodard was selected for the Resource Conservationist position in Whitman County.  The Palouse Local Work Group met April 3 in Spokane and set 2015 priorities for the programs and funds.  Rich is being temporarily assigned to another position until September 30 to help start up a nontechnical business group to give some relief to the Field folks from contract management.  To see the complete version of the report see the Board meeting binder. 

 

WSCC-Ray Ledgerwood gave important date reminders, 2015-2017 Budget, unspent WSCC Grant Funds, CPDS Financial Form Deadlines, and Report to Legislature on District Elections, the Good Governance process and Questions and Answer of the Month.  For complete review of report see District Operations Quick Notes in the Boarder meeting binder.

 

 The next regular Board meeting will be on June 12, 2014 at 7:00 p.m. at 601 N Main, Colfax, WA.

 

There being no further business Walter Riley motioned and Cory Aeschliman seconded to adjourn the meeting at 11:35 p.m., motion passed, none opposed and none abstained from voting.

 

 

Motion Recap:

 

  • Jan Turney moved to write a letter to Palouse Conservation District in support of the expansion of the CREP in the Palouse Basin.  But Whitman CD vehemently does not support the proposal language with its negative view on agriculture.  Cory Aeschliman second, motion passed, one opposed and two abstained from voting.
  • Cory Aeschliman moved to approve the April 10, 2014 minutes, Rhod McIntosh seconded, motion passed, none opposed and none abstained from voting. 
  • Rhod McIntosh moved to accept the May financial report, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting.
  • Rhod McIntosh moved to pay $50 for reimbursements of expenses for materials for the making of two afghans for WADE conference to KIROS.  Cory Aeschliman seconded, motion passed, none opposed and Jan Turney abstained from voting.
  • Walter Riley moved to approve the transfer of monies, Cory Aeschliman seconded, motion passed, none opposed and none abstained from voting. 
  • David Lange moved to reject the bid for the oilseed crusher because it was too low, Cory Aeschliman second, motion passed, none opposed and none abstained from voting.
  • Jan Turney moved to lower the minimum bid for the oilseed crusher from $10,000 to $8,000, then motion revised to keep minimum bid at $10,000. Rhod McIntosh second, motion passed, none opposed and none abstained from voting.
  • Rhod McIntosh moved to lower the minimum bid for the refrigeration utility trailer to $2,000 and to keep bids for both items open until 4pm July 10, 2014 with bids being opened at 7:15pm, Walter Riley second, motion passed, none opposed and none abstained from voting.
  • Rhod McIntosh moved to sign off on the Cocking Direct Seed plan and approve the bill, Walter Riley second, motion passed, none opposed and none abstained from voting.
  • Jan Turney moved to adopt the Whitman Conservation District Public Disclosure Request Procedure and Policy with changes, Cory Aeschliman second, motion passed, none opposed and none abstained from voting.
  • Cory Aeschliman moved to accept the MOU with corrections, Rhod McIntosh second, motion carried, none opposed and none abstained from voting.
  • Cory Aeschliman moved to make the policy change, Walter Riley second, motion passed, none opposed and none abstained from voting.
  • Walter Riley motioned and Cory Aeschliman seconded to adjourn the meeting at 11:35 p.m., motion passed, none opposed and none abstained from voting.

 

 

 

 

 

 

 

Respectfully Submitted by:

 

________________________________                        _______________________________

Nancy Hoobler, Natural Resource Coordinator                     David Lange, Chair

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